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ICANN Resolutions » June 2015 ICANN Meeting Venue Contracting

Important note: The Board Resolutions are as reported in the Board Meeting Transcripts, Minutes & Resolutions portion of ICANN's website. Only the words contained in the Resolutions themselves represent the official acts of the Board. The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.

June 2015 ICANN Meeting Venue Contracting


Resolution of the ICANN Board
Topic: 
Board Approval to proceed with Meeting Venue Contracting for ICANN 53
Summary: 

Board approves contracting and disbursements for the Meeting venue of the June 2015 ICANN Public Meeting in Buenos Aires, Argentina

Category: 
Administration and Budget
Board
Meeting Date: 
Wed, 3 Dec 2014
Resolution Number: 
2014.12.03.02 – 2014.12.03.03
Resolution Text: 

Whereas, ICANN intends to hold its second Public Meeting of 2015 in the Latin America/Caribbean region.

Whereas, staff has completed a thorough review of all proposed and available venues in Latin America/Caribbean and finds the one in Buenos Aires, Argentina to be the most suitable.

Resolved (2014.12.03.02), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the Meeting venue of the June 2015 ICANN Public Meeting in Buenos Aires, Argentina, in an amount not to exceed US$1.5 million.

Resolved (2014.12.03.03), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting schedule, presently three times a year ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 53, scheduled for 21-25 June 2015, is to occur in the Latin America/Caribbean geographic region. A call for recommendations for the location of the meeting in Latin America/Caribbean was posted on 3 May 2013. Various parties sent a proposal to ICANN.

The staff performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, staff has identified Buenos Aires, Argentina as the location fro ICANN 53.

The Board reviewed staff's briefing for hosting the meeting in Buenos Aires, Argentina and the determination that the proposal met the significant factors of the Meeting Selection Criteria used to guide site selection work. The process for authorizing contracting for the selected venue site does not call for public consultation, as the assessment of the feasibility of a venue is the primary consideration.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.

The Board thanks all who recommended sites for the ICANN 53.

This is an Organizational Administrative function that does not require public comment.